The person that makes the team is automatically added as the first owner. Microsoft did an excellent job, ensuring that you could not create a new team without assigning at least one owner. This includes Teams whose owners have been blocked from signing into the Microsoft 365 tenant as well. Orphaned teams are the ones that no longer have any active owners, otherwise called ownerless teams. No team member would be able to perform any of these actions and would need help from IT or tenant administrators for any further management. Most importantly, there will be no one to manage and remove inactive and unnecessary guests or external users. If the team reaches its storage quota, it goes to read-only mode, leaving all other members locked out. Owners are the only ones that can change teams’ settings, manage lifecycle (archive or delete a team), and receive notifications for reaching the storage quota thresholds. However, the good thing is that the team is still accessible to all members to continue collaborating, chatting, and using files. If a team ends up ownerless, no one is left to ensure the security of data collaboration and proper membership management. Image Source: Microsoft What Happens with Teams without Owners? Add, delete, and organize apps within the team and determine if members can do the same.Change team settings such as privacy type.Set team’s permissions for channels, tabs, and connectors.See private channels and delete them (they can see content only if they are members of the channel).Add or remove new owners, members, and guests.It is essential to notice that team owners are the only ones who can: They have fewer capabilities than internal members but can still actively collaborate. Guest users – Team members invited from outside your company, for example, external vendors or consultants.Members – Are people inside the team that can collaborate on content and participate in channel conversations.A person that creates a team is automatically assigned as an owner, and there can be up to 100 owners in one team. Owners – They can add and remove members and guests, change team settings, and are responsible for all administrative tasks.There are three types of users we can differentiate when it comes to Microsoft Teams membership:
In this blog, we will explore why this is the case and how to keep control of your Microsoft Teams. The most common and important recommendation for Microsoft Teams governance is that every team should have at least two active owners during all phases of the teams’ lifecycle. Regardless of all the adoption practices, tenant admins need to ensure that collaboration remains secure and organizational data effectively managed. Now, the time has come to create governance policies for all these Microsoft Teams and users. Microsoft Teams reached 115 million daily active users in 2020! Many companies enabled self-service to drive adoption and empower users to create teams, share, and collaborate as much they want. COVID-19 changed how we work and learn, and it is driving the development of the modern workplace more than ever. The global pandemic in 2020 ensured that the shift to cloud and remote work happened much faster than predicted or planned by many companies. Published in: Office 365 & SharePoint Online.Home > Blog > Office 365 & SharePoint Online > How to Deal With Orphaned Microsoft Teams and Office 365 Groups How to Deal With Orphaned Microsoft Teams and Office 365 Groups